HVAC Quoting Software

Sound familiar?

"I'm writing quotes in the truck at 9pm after install jobs instead of being home with my family."

"I lost a $14k change-out because the homeowner went with the guy who emailed a quote same-day."

"I keep undercharging on refrigerant and copper because prices changed and my old template is outdated."

Built for HVAC contractors

Pre-loaded line items for the work you actually do. No markup language, no SKU spreadsheets, no IT guy required.

3-ton condenser unit (R-410A) supply and installDrop it in, tweak the tonnage, done. Refrigerant pricing updates so you stop eating cost on R-410A and R-454B.
Air handler with evaporator coilQuote the condenser and air handler as a matched system or split them out. Customer sees what they're paying for.
Refrigerant line set (3/8 x 7/8, 25ft)Standard lengths pre-loaded. Add a longer run for a rough-in on the second floor without recalculating in your head.
Ductwork modification and sealingBill the ductwork run separately so the homeowner sees it isn't free. Saves the "why is this so much" call later.
Thermostat (smart/programmable) installAdd as an upsell line or bundle it into a good-better-best options layout the homeowner can pick from.
Manual J load calculationCharge for the load calc separately. Stop giving away an hour of work because it didn't fit on the old template.
Permit and inspection feesPass-through line item, clearly labeled. No surprises when the inspector shows up.
Annual PM agreement (2 visits)Quote the PM agreement at the bottom of every change-out proposal. Recurring revenue without chasing it.
Diagnostic / service call feeOne-tap quote for the diagnostic call before you roll the truck. Get the homeowner to approve on their phone.
Crane or lift rental for rooftop unitRooftop change-out? Add the crane line item with your markup baked in. No more eating rental fees.
One-click client approvalHomeowner taps "approve" on their phone. No login, no app, no portal password. You get a notification when they open it and when they sign.
Quote-to-invoice in one clickChange-out approved? Flip the quote to an invoice with the same line items. Get paid this week, not next month.
QuickBooks syncApproved invoices push to QuickBooks automatically. Your bookkeeper stops calling you about line item mismatches.

"I was using a Word doc from 2019 for change-out quotes. Lost a job to a same-day emailer last summer and that was it. Now I send the condenser and air handler quote with good-better-best options from the driveway, PM agreement attached at the bottom. Closed a 4-ton rooftop last week before I got back to the shop."

— Mike, HVAC contractor

Frequently Asked Questions

Can BidCycle handle 3-ton condenser change-out quotes?

Yes. Drop in the 3-ton condenser unit (R-410A or R-454B), air handler with evaporator coil, refrigerant line set, and permit fees as line items. Pricing updates when copper and refrigerant move, so you stop undercharging on parts you ordered six months ago.

Can I turn a HVAC quote into an invoice?

One click. Once the homeowner approves the change-out or mini-split install, the quote flips to an invoice with the same line items. No re-typing the tonnage, the line set length, or the diagnostic call fee.

Does BidCycle work for small HVAC contractors?

It's built for two-truck shops. $25/month flat, no per-tech fees, no ServiceTitan-style onboarding. QuickBooks is overkill for quoting and ServiceTitan is way too expensive for a small shop — this sits in between and does the one job right.

Stop writing HVAC proposals in the truck at 9pm.

Sound familiar?

Built for HVAC contractors

Start building HVAC quotes free — takes 2 minutes

Frequently Asked Questions

Can BidCycle handle 3-ton condenser change-out quotes?

Can I turn a HVAC quote into an invoice?

Does BidCycle work for small HVAC contractors?

BidCycle works for other trades too

Ready to quote faster?